Dental practices, orthodontists, implant clinics
Fills the hygiene book, follows up unscheduled treatment and answers every new patient call, all under your agency brand.
$990
One-off · unlimited installs
All sales are final. Sending the snapshot link is the point of no return: it lands in your agency permanently and cannot be recalled, so there is no refund after that. Delivered inside 24 business hours of purchase confirmation. The desk runs 9am to 5pm Central — 3pm to 11pm UK — Monday to Friday, and nothing goes out at the weekend, so a Friday afternoon order lands on Monday. Book a callfirst if you want to see the build, or read the full terms.
Contents
All of it imports into a fresh sub-account in minutes. Contacts, domains, numbers and payment processors stay yours to configure — see theimport checklist.Delivered inside 24 business hours of purchase confirmation. The desk runs 9am to 5pm Central — 3pm to 11pm UK — Monday to Friday, and nothing goes out at the weekend, so a Friday afternoon order lands on Monday. Installation is an optional $250 add-on rather than a requirement.
Why this build is shaped the way it is
No conversion claims and no asset counts. What a snapshot produces depends on your client, their offer and the spend behind it, and a counted promise is one your client would hold you to — so here is what you are buying, named rather than totalled.
The problem
Most practices do not have a marketing problem, they have an answering and recall problem. Advertising brings calls that voicemail absorbs, and an existing patient base worth six figures a year goes unworked because recall is a manual task.
The build
Health communication needs a lighter touch than home services. Messaging in this build avoids naming conditions or treatments in reminders, keeps clinical detail out of SMS, and gives the practice control over consent and opt-out at every point.
The rebrand
Dental is a good vertical to specialise in because the numbers are large and repeatable, the pain is universal across practices, and the same install works from one practice to the next with only fee schedules and branding changing.
Schedule A · what lands in the sub-account
Every snapshot in the catalogue hands over the same thirteen lines. What is written below is what each one is fixing on this vertical's day, what changes once it runs, and where the money comes back — so you can lift it into your own proposal without rewriting it first.
Answers new patient and emergency calls through lunch, evenings and weekends, takes symptoms and insurance details, and books into the right surgery.
Answers website, SMS and social questions on fees, insurance acceptance, emergency availability and nervous patient care, then books the appointment.
New patient, general dentistry, cosmetic, emergency and fees pages already written, with compliant enquiry forms and an online booking calendar.
Reaches patients who have not attended for six months or more, plus lapsed plans and old enquiries, with AI calls and a check-up offer.
Confirms the surgery, the clinician and the length booked, reminds early enough that a patient cancels rather than simply not turning up, and puts the chair in front of the standby list within the same session.
Sends the Google or Facebook request after the visit is completed, timed so it never lands during treatment or before a patient has left.
Hygiene recall intervals, check-up reminders, whitening and cosmetic follow-ups, and referral rewards for families already attending.
Clause numbers in the "fires at" column point into the five-stage flow below, so you can say "clause 03.3 is the no-show rescue" to your own client without opening a demo account. Every money line is an illustration to put your client's numbers into, not a measured result.
The problem you are being paid to solve
The highest value call a practice receives is a new patient with toothache, and it arrives while the front desk is at lunch or checking someone out. That patient calls the next practice on the list and stays there for a decade.
Recall lists get worked when the desk is quiet, which in a busy practice is never. Six-month intervals become nine, the hygiene diary develops gaps, and the associate's day is suddenly worth a third less.
A patient accepts a crown and a quadrant of fillings in the chair, then leaves without booking because they want to check with work. Nobody rings, the plan expires, and thousands of dollars of accepted treatment quietly evaporates.
A cancellation at eight in the morning leaves an hour of clinical time with no way to fill it, because there is no short notice list being worked. The overheads run whether or not the chair is occupied.
What the build changes
Calls are answered at lunchtime, in the evening and at the weekend, with symptoms, insurance details and preferred times taken and an appointment booked. The practice stops paying to advertise for calls it cannot answer.
ai-receptionist
Hygiene intervals, check-up reminders and treatment anniversaries run on schedule for the whole patient base, so recall stops being a task somebody has to find time for.
lifetime-nurture
Accepted but unbooked treatment gets a call within days rather than never, referencing the plan that was discussed. That list is usually the single largest pool of revenue sitting in a practice.
ai-outbound-caller
The reminder lands early enough that a patient cancels properly instead of simply not turning up, which is the difference between a chair that can be refilled and one that cannot. A failed appointment reaches the standby list inside the same session, with recovery targeting 70% of those slots.
smart-appointments
The request goes out after the appointment completes, when the patient is relieved and the visit went well. Asked every time, that supports a rhythm of five to ten reviews a month.
review-harvesting
Fit
Sell it to
Do not sell it to
Losing the sale here is cheaper than losing the retainer in month three.
The arithmetic
Nothing below is a result from a customer. They are scenarios, and the inputs are printed so you can put your client's real numbers in and see whether it still stands up.
Hours returned to the client
Say the practice takes 70 calls a week, misses 16 during clinic hours, sees 90 appointments, and one team member spends part of Friday on recall and reviews.
around 9 hours a week off the front desk
When it pays for itself
Take a hygiene visit at $120 and an average restorative treatment plan at $1,400, which is a reasonable middle for a general practice.
On those illustrative numbers one month of recovered chair time exceeds the cost of the system, and the practice can substitute its own fee schedule to test whether that holds for them.
Your resale ledger
You pay $990 once, and you set the price your client sees. The three columns are common shapes for that quote, not figures we have measured — pick the one that matches your market and read the margin off the row.
| Scenario | Your cost | Set-up you quote | Monthly retainer you charge | Year one margin |
|---|---|---|---|---|
| Conservative | $990 | $1,980 | $500 | $6,990 |
| Typical | $990 | $2,970 | $900 | $12,780 |
| Premium | $990 | $4,455 | $1,500 | $21,465 |
Year one margin = set-up + twelve months of retainer − what you paid us. It ignores your own delivery time, ad spend and platform costs, because those are yours and we cannot know them. The margin calculator on the pricing page takes your real numbers.
End-to-end automation
Lead capture through to lifetime retention. Five stages, fifteen moving parts, none of them waiting on someone to remember.
Every door a customer can knock on, answered in seconds and pointed at the right place — all of it wearing your client’s name, none of it wearing ours.
Answers as themBooks on the callNever a voicemail
Five channelsNo waitPre-qualified
GoogleMetaTikTok
Ten days of follow-up that happens whether or not the front desk had a bad week, three channels deep, all of it signed by your client.
Confirmed in seconds, remembered three times on the way in, and chased back inside the hour on the days it still slips.
Runs itself70% recovery target
Reviews stop depending on whoever remembered to ask and start arriving on a schedule — which is the part your client will notice first.
The stage almost nobody builds, and the reason a retainer renews without a conversation about whether it is working.
Support scope
You are reselling this under your own name, so you need to know what you can promise without checking with us. This is that line, written down.
| Area | Covered by the price | Quoted separately, or run by a VA |
|---|---|---|
| The snapshot link | The whole build as a GoHighLevel snapshot link, installable into unlimited sub-accounts inside your own agency. | — |
| The installation PDF | Written for someone who installs snapshots professionally: import order, what to rebrand, what the client never sees. | — |
| Installing it for you | — | Optional, $250: the import, the website rebrand, A2P and 10DLC, domain email in GoHighLevel, and a few extra automations. |
| Version updates | Twelve months of updates as the platform moves, reissued as a fresh link to every agency that owns it. | — |
| Third-party integrations | — | Connecting the build to a CRM, an EHR, a job-management tool or an accounts package. |
| Third-party software | — | Anything needing a licence, a seat or a subscription somewhere that is not GoHighLevel. |
| Custom software development | — | A portal, a calculator, a bespoke dashboard. Software built rather than configured. |
Anything in the right-hand column comes back as a fixed price and a date before work starts, still under your brand. Where the job is repetitive rather than technical we will say so and put a trained VA on it, because that is cheaper for you and it is the truthful answer.
Installation is not included and you almost certainly do not need it — the PDF is written for someone who installs these professionally. If a week is already full,installation add-on is $250.
Four of the nine, expanded
Opens on the symptom rather than the insurance, separates an abscess from a routine check, records the plan or insurer, and books into the right surgery for the right length rather than the next free gap.
Hygiene and check-up recall driven by each patient’s own interval rather than a single practice-wide cadence, with whitening and cosmetic follow-ups and a family referral branch.
Calls patients who accepted a treatment plan and never booked it, works the overdue recall list, and fills short-notice cancellations from a standby list rather than leaving the chair cold.
Confirmation naming surgery, clinician and length, reminders timed so a patient cancels rather than simply not turning up, and a failed appointment routed to the standby list inside the same session.
Add labour
Specifics
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Next step
Buy it and install it yourself, or add a rebrand pass and have a snapshot ID in your own agency inside 72 hours.
No retainer lock-in · 30 days notice · Your client never sees us
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